Terms & Conditions

1) Booking & Date Reservation

  • Your date is officially reserved once you have received our written confirmation and the retainer of €800 has been paid.

  • By paying the retainer, you accept these Terms & Conditions.

  • The retainer is a date reservation & planning fee and is non-refundable, where legally permitted.

2) Services

  • Coverage (hours, deliverables, optional second shooter, travel/accommodation) as agreed in your quote/booking confirmation.

  • Image selection and editing follow our signature style (portfolio). RAW files are not delivered.

3) Timeline & Cooperation

  • You (or your planner) provide a realistic timeline, addresses, and a point of contact.

  • We work in a documentary, discreet way; however delays, venue/official rules, or circumstances beyond control may impact what can be captured.

  • Venue/official restrictions (e.g., no flash, limited movement) take priority and do not constitute a defect.

4) Meals, Breaks & Seating

  • For coverage of more than 5 hours, you provide one hot meal and non-alcoholic drinks per photographer.

  • Please plan a seat at or near the reception/dinner area (vendor meal is perfectly fine).

  • Short breaks may be taken at an appropriate time in coordination with the planner/you, without missing key moments.

5) Travel, Accommodation & Permits (Destination Weddings)

  • Travel/accommodation is [included / billed separately] as stated in the quote.

  • Any required permits/fees (venue, ceremony site, photography permits) are your responsibility unless agreed otherwise.

  • If arrival the day before or a late finish is required, you provide suitable accommodation nearby.

6) Overtime

  • Additional coverage is possible subject to availability and is billed at [rate] per started hour.

  • Overtime is payable [on the day / within X days / before delivery].

7) Payment

  • Retainer: €800 to reserve the date.

  • The remaining balance (total fee minus payments made) is due 30 days before the Event.

  • Delivery is provided after full payment has been received.

8) Delivery

  • Online gallery delivery within [X] weeks after the Event (season-dependent), unless agreed otherwise.

  • Final images are curated; outtakes (tests/duplicates/misfocus) are removed.

9) Rescheduling, Cancellation & Exceptional Circumstances

Rescheduling

  • If your date changes, we’ll do our best to accommodate the new date. One reschedule is possible, subject to our availability.

  • Any already incurred and non-refundable travel/accommodation costs are reimbursed based on receipts.

Cancellation

  • Cancellation can be made at any time in writing (email is sufficient).

  • As we reserve your date exclusively and decline other enquiries, the €800 retainer remains retained as a reservation & planning fee, where legally permitted.

  • In addition, a cancellation fee may apply depending on timing, reflecting planning efforts and the likelihood of re-booking (based on the total fee):

    • more than 90 days before: no additional fee (retainer only)

    • 89–60 days before: 25% of the total fee

    • 59–30 days before: 50% of the total fee

    • 29–14 days before: 70% of the total fee

    • less than 14 days before: 90% of the total fee

  • Any payments already made (including the retainer) are credited toward the cancellation fee.

  • Any non-refundable travel/accommodation already booked (flights/hotels/car rental) is reimbursed based on receipts.

  • You may prove that our actual loss was lower.

  • If we are able to rebook your date despite the cancellation, we will fairly credit the amount received for the replacement booking, minus any costs already incurred.

Exceptional circumstances (force majeure)

  • In events outside our control (e.g., government restrictions, border closures, natural events), both parties will aim for a fair, practical solution (reschedule and/or adjust scope). Already incurred, non-refundable costs remain payable.

10) Photographer Illness / Emergency & Replacement

  • In case of serious illness/emergency, we will make reasonable efforts to find a suitable replacement (no guarantee).

  • If no replacement is available, payments for unperformed services will be refunded; further claims are excluded where legally permitted.

11) Usage Rights & Publication (Opt-in within these Terms)

Client usage rights

  • You receive usage rights for personal use (printing, sharing with friends/family, social media).

  • Commercial use (vendors, publications, advertising) requires written permission.

Publication by us (default: private)

  • By default, your wedding coverage remains fully private. We do not publish any images/videos where you or your guests are identifiable.

Opt-in (only if ticked)

☐ OPT-IN: Publication allowed

By ticking this box, you allow us to use selected images from your Event for portfolio & marketing purposes: website/portfolio, social media, blog, and print.

Optional selections (please tick):

Scope

☐ Identifiable people (couple/guests)

☐ Couple only (guests not identifiable)

☐ Details/venue only (no identifiable people)

Names/Tagging

☐ No names (default)

☐ First names allowed: [   ] & [   ]

☐ Handle/tag allowed: [Instagram]

Vendor sharing

☐ Allowed (selected images may be shared with your vendors for their marketing, with photo credit)

☐ Not allowed

Withdrawal

  • You may withdraw this opt-in at any time with effect for the future (email is sufficient). We will remove content from our own channels within a reasonable timeframe; we cannot fully retract printed items or third-party reposts/caches.

12) Liability (short)

  • Liability for intent and gross negligence follows the law. For simple negligence, liability is limited to foreseeable, typical damages and capped at the total fee, where legally permitted.

  • We use professional equipment and backup workflows; a residual risk of technical failure can never be fully excluded.